Candidate Privacy Notice and Policy

Your privacy is important to us

This privacy notice explains what personal data we collect on you and how it will be used. We encourage you to read the summaries below and click on the links if you would like more information on a specific topic.

+ Who are we?

For Jimmy is a charity promoting peace and safety for young people and implementing that in a variety of projects. For Jimmy is headquartered in London, United Kingdom at Unit C, Place Ladywell, 261 Lewisham High Street, SE13 6AY. The Café of Good Hope Ltd is a chain of local cafés and is headquartered in London, United Kingdom at Unit C, Place Ladywell, 261 Lewisham High Street, SE13 6AY.

For Jimmy and the Café of Good Hope Ltd are responsible for deciding how personal information about you should be held and used and is a ‘data controller’.

Learn more about For Jimmy and the Café of Good Hope Ltd

+ Why are you being given this notice?

You are being given this notice because you are applying for employment, trustees or volunteering opportunities with For Jimmy or the Café of Good Hope Ltd. We want to make you aware of how and why your personal information will be used by us for the purposes of recruitment and how long it will usually be retained for. It also gives you certain information that relevant data protection law requires us to provide to you.

Learn more about data protection requirements

+ What information will we hold about you?

In connection with your application, we will collect, store, and use certain categories of personal information about you. This is related to information that either you have provided to us or information which we may gather as part of the recruitment process. We may also collect, store and use more sensitive personal information.

Learn more about the types of information we process

+ How will we use information about you?

We will process your personal information for a range of purposes related to the recruitment process and this may include assessing your application, pre-employment screening and work-related permissions.

For more information, please follow this link

Sensitive information collected will be used for very specific purposes.

Learn more

+ With whom may we share your personal information?

Your information may be shared externally only when it is necessary or required (for example, to carry out pre-employment screening).

Learn more about third parties who may be given access to your personal information

+ How long will we retain your personal information for?

We will retain your personal information for a period of 6 months after we have communicated to you our decision about whether to appoint you for the role.

Learn more about our recruitment data retention practices

+ What are your rights in relation to personal information?

Under certain circumstances, you have the right to access, verify, correct, complete or request erasure of your personal information, object to the processing of your personal data, restrict the processing of your personal data or request that we transfer a copy of your personal information to another party.

Learn more about your rights

+ Who to contact?

If you have any questions in relation to the privacy notice and policy, please contact us at dataprotection@forjimmy.org or write us at our registered address.

Learn more

Read the full Privacy Policy here.

Candidates Privacy Policy

1. Who are we?

1.1 For Jimmy is a charity promoting peace and safety for young people and implementing that in a variety of projects. For Jimmy was founded in 2009 and its headquarters are based in London, United Kingdom, at Unit C, Place Ladywell, 261 Lewisham High Street, SE13 6AY.

The Café of Good Hope Ltd is a chain of local cafés. It was founded in 2010 and is headquartered in London, United Kingdom, at Unit C, Place Ladywell, 261 Lewisham High Street, SE13 6AY.

1.2 For the purpose of the applicable data protection legislation, For Jimmy and the Café of Good Hope Ltd is the data controller.

1.3 The representative of For Jimmy and the Café of Good Hope Ltd can be directly contacted at dataprotection@forjimmy.org or by writing to us to our headquarters.

1.4 It is important that you read this policy, together with any other policy or notice we may provide on specific occasions when we are processing personal data about you, so that you are aware of how and why we are using such information.

1.5 This policy has been designed in accordance to the General Data Protection Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC and Data Protection Act 2018.

2. Data Protection Requirements

2.1 The aim of this policy is to make you aware of how and why your personal information will be used, namely for the purposes of the recruitment exercise, and how long it will usually be retained for. It provides you with certain information that must be provided under the applicable data protection legislation.

2.2 We will comply with applicable data protection laws and principles, which means that your data will be:

  • Used lawfully, fairly and in a transparent way.
  • Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
  • Relevant to the purposes we have told you about and limited only to those purposes.
  • Accurate and kept up to date.
  • Kept only as long as necessary for the purposes we have told you about.
  • Kept securely.

3. What information will we hold about you?

3.1 In connection with your application for employment, trustees and volunteering opportunities with us, we will collect, store, and use the following categories of personal information about you:

  • The information you have provided to us in your curriculum vitae and cover letter.
  • Any information you may provide to us during an interview and other communications with us.

3.2 We may also collect, store and use the information about criminal convictions and offences which constitutes sensitive personal information.

3.3 We may also collect, store and use CCTV footage, when you attend our premises for an interview at our headquarters.

4. How is personal information about candidates collected?

4.1 We collect personal information from you directly or sometimes from publicly available sources where you have made such information public.

4.2 We may also collect personal information about candidates from the following sources for some specific roles:

  • Disclosure and Barring Service in respect of criminal convictions and offences.

5. How will we use information about you?

5.1 We will use the personal information we collect about you to:

  • Assess your skills, qualifications, and suitability for the role.
  • Communicate with you about the recruitment process.
  • Carry out criminal record checks, where applicable.
  • Keep records related to our hiring processes.
  • Comply with regulatory requirements.

5.2 We also need to process your personal information to decide whether to enter into a contract of employment with you.

5.3 Below are the key stages of the recruitment process where we process your personal information:

  • Application stage – we receive your curriculum vitae and cover letter.
  • Application shortlisting – we decide whether you meet the basic requirements to be shortlisted for the role.
  • If you do, we will decide whether your application is strong enough for an interview.
  • We will use the information you provide to us during the interview to decide whether to offer you the role.
  • If we decide to offer you the role, we will carry out criminal record checks, as required, before confirming your appointment and will confirm your appointment by signing a contract with you.

5.4 It is in our legitimate interests to decide whether to appoint you for a role.

5.5 If you fail to provide information when requested, which is necessary for us to consider your application, we will not be able to process your application successfully. For example, if we require a criminal record check for the role you have applied with us and you object to carrying out of such check, we will not be able to take your application any further.

How we use particularly sensitive personal information – criminal convictions

5.6 We may process information about criminal convictions for certain roles.

5.7 This will be in the case where we are required to carry out a criminal record check to satisfy ourselves that there is nothing in a candidate’s criminal convictions history which makes them unsuitable for working with children and young people. We will inform you if the nature of the role requires these checks.

5.8 If you attend our premises for an interview, a CCTV camera installed in our café will record your CCTV footage. This is being done to take precautionary measures to protect our employees’ safety, and to safeguard our business, and our business assets, including products and property.

6. Automated decision-making

6.1 You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

7. With whom may we share your personal information

7.1 Your information will only be shared externally if it is necessary or required (for example in order to carry out criminal record checks).

7.2 Your personal information may be shared externally with the following third parties:

  • Suppliers who undertake criminal record checks on our behalf,
  • Service provider for hosting data services.

Some of our service providers are located in the US, for this reason we may need to transfer your personal information beyond the EU and EEA. In any such instance we will make sure that your personal information receives an adequate level of protection. We will take steps to ensure your privacy rights are protected and your personal information is treated in a way that is consistent with and which respects EU data protection laws, by putting in place appropriate measures, including requiring appropriate security measures.

8. How long will we retain your personal information for?

8.1 We will retain your personal information for a period of 6 months after we have communicated to you our decision about whether to appoint you for the role. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data protection policy.

8.2 Should you be unsuccessful, we will retain your personal information as above, but on the basis that a further opportunity may arise in the future and we may wish to consider you for that. In this instance, we will write to you separately to obtain your consent to retain your personal information for an additional period which we will specify at the time, but which will be no longer than an additional six months.

8.3. You will have the right to consent or not provide consent for this processing. You will also have the right to withdraw consent for processing for this processing at any time. Once we receive your notification that you have withdrawn consent, we will no longer process your personal information and dispose of it securely.

9. What are your rights in relation to your personal information?

9.1 Under certain circumstances,by law you have the right to:

9.1.1 Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

9.1.2 Request rectification of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

9.1.3 Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

9.1.4 Object to processing of your personal information where we are relying on a legitimate interest and there is something about your particular situation which makes you want to object to processing on this ground.

9.1.5 Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example, if you want us to establish its accuracy or the reason for processing it.

9.1.6. Request the transfer of your personal information to another party.

9.2 If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, restrict the processing of your personal data or request that we transfer a copy of your personal information to another party, please contact us in writing at dataprotection@forjimmy.org or by writing to us to our headquarters.

9.3 You will not have to pay a fee to access your personal information (or to exercise any of the other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

9.4 We may also refuse to comply with your request to access personal data if the information you ask us to provide relates to our business management forecasting or planning and the disclosure of such information would likely affect our business, or where the information consists of records of our intentions in relation to any negotiations with you and such disclosure would be likely to prejudice those negotiations, or the requested information consists of a reference given (or to be given) regarding your prospective or current education, training, employment, appointment to any office or your provision of any service. If we refuse your access to personal data, we will explain the reasons in our response to you.

10. Who to contact?

10.1 If you have any questions about this privacy notice and policy or how we handle your personal information, please contact us at dataprotection@forjimmy.org or by writing to us to our headquarters.

10.2 You have the right to make a complaint at any time to the Information Commissioner’s Office for data protection issues.

11. Changes to the privacy policy and notice

11.1 This policy does not form part of any contract. We may update this policy at any time, and make the new privacy policy and notice available to you directly when we make any substantial updates.